To choose a suitable control system, you should pay attention to these aspects:
Understandable user interface
Main criteria:
- Accessibility of mastering the program in order to apply it in work as quickly as possible.
- Training created to speed up familiarization with the interface.
- Availability of templates and options that will take care of routine tasks.
- Ability to quickly get help in using the program.
Large variety of functions
The more projects there will be, the more complex the tasks will become and the higher the requirements for management systems. For this reason, you should choose programs with a wide range of functions and flexible tools.
Established communication
If there is good communication between employees, the risk of forgetting something, doing more work than necessary or losing data becomes much lower. What a management system should have:
- The ability to view remote users’ information;
- functions that allow you to add comments and edits, which will be visible to all participants;
- storage of all data, including changes made during the course of the work;
- reminders of deadlines allocated for the fulfillment of the task;
- fast and reliable data exchange in real time.
Cost of the program
You should choose a program according to your requirements. If you carry out small projects, do not recruit large groups of people for this purpose, and you just need a convenient scheduler with the ability to control the process, you can get by with free programs, for example, Asana.
Those who often have complex tasks in their work will definitely need a professional business project management system with a wide and flexible functionality. The cost of such programs, of course, is not small. For example, in your business can not do without integration with various systems, and for this reason, the standard system settings do not suit you: they will need to be changed to suit yourself.
In addition, if a large staff works on one project, the costs will be incredible, because many task managers set the cost of use depending on the number of participants.